The job interview is over and you walked away knowing it went very well. Each second of your interview was carefully planned and each question you were asked, your answer was prepared for. The interviewer was pleased with how professional and impressive you were throughout the interview process and offered you a position with the company. Congratulations! You got the job! Time to write a thank you note.

Thank You Note Example for Your New Job Congratulations on your new position! Thank you so much for the opportunity to interview for this job! I am very excited about my future with <company name> and cannot wait to start working. As promised, attached is the first installment of my two-week notice to my current employer. Thank you again for the opportunity and I look forward to working with you!

Name    <your full name>

Job Title Name of Company Address City, State Zip Code Dear Mr. /Ms. Last Name, It is with great pleasure that I write this thank you note to you upon accepting the position of <job title>. I am very excited to be joining the team at <company name> and cannot wait to start working. As promised, attached is the first installment of my two-week notice to my current employer. Thank you again for the opportunity and I look forward to working with you!

Sincerely, Your Name

Here are 6 Steps to Writing a Stellar Thank You Note after a Job Interview: Aron Govil

Step 1: Follow Up

As soon as you can, give your potential employer a quick call and thank him/her for taking the time to interview you. Let them know how excited you are about the new position and express your willingness to be contacted by them if they have any questions or concerns. Make sure they feel confident in hiring you and that there is not some other candidate who has jumped ahead of you in line for this position.

Step 2: Deliver Your Thank You Note

When should you deliver your thank-you note? As soon as possible! Receiving (and accepting) a job offer is such an exciting thing that it may be difficult to sit still long enough to actually draft the letter If this is the case, start writing down your thoughts and feelings as soon as you can. This will help make the actual writing process go faster and smoother.

Step 3: Consider Your Format

Traditionally, a thank-you note is written on paper with a handwritten signature. When emailing or texting your message, begin by addressing it to “Dear Mr. /Ms. Last Name,” and then proceed to write out your letter just like if you were writing an email. If sending the thank-you via snail mail, address the stationary or card accordingly and mail it off in a timely manner (stamped envelopes are rare these days). However, even though traditional notes are still preferred, consider adding a personal touch such as including a photo of yourself smiling at the camera or even attaching a digital copy of your thank-you note. If you are feeling extra ambitious, record yourself reading the letter and send it off as an audio recording. The more personalized the better!

Step 4: Be Brief

Chances are that your first draft will end up being longer than necessary. Don’t be afraid to cut out all those unnecessary details that don’t matter to the hiring manager. Keep your note under one page in length.

Step 5: No Fluff Allowed

You should not include any unnecessary fluff within your letter, such as “I hope you have a great day” or “Thank you again for this opportunity.” You should also avoid using filler phrases like, I think I would make an excellent ____” or “I think I would be a good fit for this position.” It is apparent while you are writing your thank-you note that you are excited about the job, so you should not waste valuable space in your letter with empty words.

Step 6: Follow Up Again, if Necessary

If you have not heard back or received an email from the employer within two weeks of sending off your thank-you note, follow up either by calling them on the phone or dropping another note in the mail. According to the Society for Human Resource Management (SHRM), it is appropriate to call at least seven days after delivering your initial thank-you letter and then follow up via mail three business days later.


Why is it important to send a thank you note after a job interview?

Sending a thank you note after a job interview is crucial for several reasons. Firstly, it demonstrates your appreciation for the opportunity to interview and reinforces your interest in the position. It also allows you to express gratitude for the interviewer’s time and consideration. Additionally, a well-crafted thank you note serves as a chance to reiterate key points discussed during the interview and highlight your qualifications. Overall, it helps leave a positive impression and sets you apart from other candidates.

What are the key elements to include in a thank you note after a job interview?

When writing a thank you note after a job interview, make sure to include the following key elements:

  • Express gratitude: Begin by expressing your appreciation for the opportunity to interview and thank the interviewer for their time.
  • Personalization: Reference specific details or topics discussed during the interview to show attentiveness and reinforce your interest in the position.
  • Reiterate interest and qualifications: Briefly restate your interest in the role and emphasize your relevant qualifications and skills that make you a strong fit for the position.
  • Professional tone: Maintain a polite and professional tone throughout the note, addressing the interviewer by name and using proper grammar and spelling.
  • Timeliness: Send the thank you note within 24 to 48 hours after the interview to ensure it reaches the interviewer while your interaction is still fresh in their mind.
  • Proofread and edit: Before sending, carefully review the note for any errors or typos to ensure a polished and professional final version.

Can you provide an example of a stellar thank you note after a job interview?

Certainly! Here’s an example of a well-crafted thank you note after a job interview:

Dear [Interviewer’s Name],

I wanted to take a moment to express my sincere gratitude for the opportunity to interview for the [Position Title] at [Company Name] yesterday. I thoroughly enjoyed our conversation and gained further insights into the company’s innovative approach to [industry or field].

I was particularly impressed by the emphasis on collaboration and creativity that you discussed during the interview. As someone who thrives in dynamic team environments and values innovation, I am excited about the potential to contribute to the company’s continued growth in these areas.

Our discussion about my experience in project management and my track record of successfully leading cross-functional teams left me even more convinced that my skills align perfectly with the requirements of the [Position Title]. I am confident that my strong organizational abilities and problem-solving skills would make a meaningful impact in driving projects forward.

Once again, thank you for your time and consideration. I appreciate the chance to connect with you and the rest of the team. I look forward to any further steps in the hiring process and the opportunity to contribute my expertise to [Company Name]. Please feel free to reach out if there is any additional information I can provide.

Wishing you a productive week ahead.

Sincerely, [Your Name]

Remember, this is just a sample, and it’s important to personalize the note based on your specific interview experience and the points you discussed.

Conclusion by Aron Govil:

You now have all the information you need to create a stellar thank-you letter after your next job interview. This is an opportunity for you to stand out among other candidates and show the employer that you are serious about this position and prepared to do what it takes to get hired. Take some time today to draft your own note, print it off (on good stationary, of course), sign it with your best handwriting and hand-deliver or send it off via snail mail. Then sit tight. It shouldn’t be long before you receive that job offer.

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